THESE MINUTES ARE SUBJECT TO APPROVAL BY THE BOARD OF SELECTMEN
The Board of Selectmen held a regular meeting on Monday, August 16 2010 in the Council Chambers, 3 Primrose Street, Newtown. First Selectman Llodra called the meeting to order at 7:30 p.m.
PRESENT: First Selectman E. Patricia Llodra, Selectman William F.L. Rodgers, Selectman William F. Furrier.
ALSO PRESENT: Town Engineer Ron Bolmer, Director of Land Use George Benson, Parks & Recreation Director Amy Mangold, members of the Parks and Recreation Commission, five members of the public and three members of the press.
VOTER COMMENTS: none.
ACCEPTANCE OF MINUTES: Selectman Rodgers moved to approve the minutes of the Board of Selectman meeting of July 19, 2010 as presented. Selectman Furrier seconded. First Selectman Llodra asked that Barbara Bloom and Steven Shaffer be added to those in attendance at the pension committee presentation. The minutes of July 19, 2010 were unanimously accepted as amended.
COMMUNICATIONS: There was a letter from the Office of Statewide Emergency Telecommunications notifying the town of the approval of the application to become a Public Safety Answering Point (PSAP), making Newtown eligible for $20,000 support for that study. Mrs. Llodra shared a document dropped off by Dan Kormanik describing problems exacerbating our financial crisis at the town and state level. A letter from Paul Mangiafico was shared with the board in support of the proposed Newtown Police Department that is on the CIP, year six. Mrs. Llodra spoke about noise complaints. There are two noise ordinances, one having to do with amplifying sound outside. A noise ordinance passed by the Legislative Council in 2009 is much broader. A letter was received from VHB alerting AT&T is proposing a new wireless telecommunications facility in the Hattertown district.
ADD TO AGENDA: Selectman Rodgers moved to add, as #8 under new business, for discussion and possible action, a resolution relating to a grant regarding ARRA. Selectman Furrier seconded. All in favor.
Selectman Furrier moved to add to add, as #9, under new business, for discussion only, a presentation by Mr. Struna. Selectman Rodgers seconded. All in favor.
UNFINISHED BUSINESS:
Discussion and possible action:
1. Municipal Space: This item will be carried forward until the next meeting.
2. Plan of conservation and Development – Land Use: Mr. Benson discussed the following areas of the POCD: COCH4(4), COCH4(6), OPSP1(7), OPSP1(9), OPSP2 (8), OPSP2 (9) and OPSP1 (12). Mr. Benson will look at remaining items to aid the Selectmen in identifying which departments they relate to.
NEW BUSINESS:
Discussion and possible action:
1. Road and Drainage Work Agreement: Mr. Bolmer was present to recommend the road and drainage work agreement. Selectman Rodgers moved to approve the bond amount recommended by Mr. Bolmer regarding the Hattertown Place Subdivision drainage work in a memo dated August 11, 2010 and as described in the presentation. (Att. C) Selectman Furrier seconded. All in favor.
2. Appointments/Reappointment: First Selectman Llodra stated that there is a vacancy on the Economic Development Commission for a democrat or unaffiliated voter. Notice will be in the Bee on 8/20/10, the last day to apply for consideration is 9/13/10, and the appointment will be made 9/20/10. Selectman Furrier moved the appointment of Ross Carley to the Fairfield Hills Authority for a term to expire 7/31/12. Selectman Rodgers seconded. All in favor. Selectman Rodgers moved the appointment of Robert Sherwood as an alternate to the Design Advisory Board for a term to expire on 11/01/12. Selectman Furrier seconded. All in favor. Selectman Rodgers moved the appointment of Phil Clark to the Design Advisory Board for a term to expire 11/01/12 and the
appointment of Adria Henderson to the Conservation Commission for a term to expire 12/31/11. Selectman Furrier seconded. All in favor.
3. Parks & Recreation, Eichlers Cove Report with recommendations: Mrs. Mangold was present along with Parks and Recreation Commission members Ed Marks, Maureen Crick-Owen, Vincent Yanni, and Jan Brookes. The recommendations in the report were reviewed and approved by the Parks & Recreation Commission. Among the recommendations is the elimination of the independent contractor’s position, having the Parks & Recreation Department manage and oversee the rental slips and providing security until a security system is put in. First Selectman Llodra said that this will need to be vetted and acted on at the next meeting.
4. Implementation Plan - Plan of Conservation and Development: this will be moved up to unfinished business for a future meeting when there is discussion on the implementation of the strategies and guidelines for use of the POCD.
5. Policy on surveillance cameras: A Town of Newtown sample video surveillance policy was discussed. Access to the system is limited to the First Selectman and a representative identified by the First Selectman. Cameras are only in public places, the purpose is only for security and safety. There will be no archiving and signs will be posted. This will be acted on at the next meeting.
6. Transfer: Selectman Rodgers moved a transfer in the amount of $1,250 from 01570-2000 Contingency to 01375-0003 Tick Borne Disease Action Committee. Selectman Furrier seconded. All in favor.
7. Tax Refunds: Selectman Furrier moved August refund #1 in the amount of $18,407.08 and August refund #2 in the amount of $21,363.48. Selectman Rodgers seconded. All in favor.
8. Resolution: Selectman Rodgers moved the Board of Selectman resolve to authorize the First Selectman to sign the contract between the Town of Newtown and A&J Construction to execute the project publicly bid as set forth in Att. A and Att. B to a memo dated 6/14/10 that lists the results of the bid, in particular that A&J was the low bidder for the paving of Castle Hill Road and Castle Meadow Road. Selectman Furrier seconded. All in favor.
9. Presentation by Mike Struna: Mr. Struna explained that the scope of the small building leases at Fairfield Hills makes it currently not feasible for using them. He said a developer projects the increase in school enrollment would be minimal should housing be available in Cochran Hall and the current parking lot would be sufficient (Att. D). First Selectman suggested Mr. Struna offer services to the Review Committee saying it would be helpful to the process if he offered services separate from any particular project.
VOTER COMMENT: none
ANNOUNCEMENTS: The Board of Selectman is scheduled to present the CIP to the Board of Finance on 9/13/10.
ADJOURNMENT: Having no further business, the Board of Selectmen adjourned their regular meeting at 9:45 p.m.
Respectfully Submitted,
____________________________
Susan Marcinek, Clerk
Att. A: Bid Award Recommendation
Att. B: Authorization to Award
Att. C: Road and Drainage Work Agreement, Hattertown Place Subdivision memo
Att. D: Advantage Realty Possible Ground Lease of Existing Land and Building
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